Many couples in Spain are convinced that they can plan a wedding without the help of a wedding planner and, in some sense, they are right.
Do not get me wrong. If they opt to do a simple celebration, without many details to take into consideration apart from the classic ones, with quite standard options that any supplier can offer and, furthermore, this couple is methodical, skilled in multitasking, they tolerate well stress, have enough time for the management and a notion of decoration and wedding trends, probably they will be able to assume part of the functions of a wedding planner with the help of some relatives or friends. But never all of them, because there is a great number of functions that wouldn’t even cross your minds. And all together brings the event quality to another level that would be difficult to achieve by the couple.
This is why I have thought it could be interesting to write down some aspects of the wedding planners’ work that pass unnoticed but could make you consider hiring their services:
1. It is simply impossible that the bride and the groom are in two places at the same time during the wedding.
2. The couple will be more relaxed and will enjoy more the celebration if they have nothing to worry about.
3. Many couples do not have enough time to manage an event of this magnitude.
4. If the place of the celebration and the place where the couple lives is not the same, the complexity grows and the wedding planner will be their eyes, ears and hands in situ.
5. The wedding planner will be able to give a more realistic, innovative and reliable vision to the couple about any aspect related to the wedding planning and design, as they spend the whole day absorbing information about the sector, planning other weddings, contacting specialized suppliers and searching new trends.
6. The wedding planner will give conceptual and aesthetical coherence to all the elements of the event: venue, stationery, signs, decorative elements, illuminations, menu dishes, wedding cake, photographic style, outfit of the bride, the groom and the bridesmaids/groomsmen, favours, music…
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7. The wedding planner will negotiate prices, delivery periods and payment conditions.
8. He/she will be in charge of demanding that suppliers obey safety regulations and will contract civil liability insurance if the venue does not have it.
9. He/she will help the couple to control expenses and not pass the budget without affecting the result.
10. He/she will think about all the guests when choosing the menu, the activities, the access points…
11. He/she will think about poor parents who do not feel like carrying their children the whole day and will propose a babysitter.
12. He/she will handle the plane tickets and accommodations for guests that arrive from far away and will look for a guide to show them the destination the day before the event.
13. He/she will find out the best wine-pairing, if the couple is not very keen on this topic.
14. He/she will know when parasols or outdoor gas heaters will be necessary.
15. He/she will ensure that all suppliers know when they have to arrive and will control where they are in every moment, while the bride will only have to care about the finishing makeup touches.
16. He/she will call the transport company to change the size of the bus when, by mistake, they send one that does not fit through the way to the chapel.
17. He/she will pick up the keys at the hotel for the guests that are short of time, when the reception is not 24/7.
18. He/she will manage the delivery of the welcome gifts with the hotel.
19. He/she will notice if the glasses are not impeccable.
20. He/she will make sure the tablecloths don’t have creases.
21. He/she will recheck that every place card is where it should be, even when the restaurant has been informed already about the distribution, because there are always names in the wrong table.
22. He/she will be in charge of identifying the people with special food needs and inform the catering/restaurant.
23. He/she will confirm that there is stain-remover spray in the restaurant.
24. He/she will put the boutonniere to the groom and the best man, if relatives are too occupied or nervous to do it.
25. He/she will help the bridesmaid that arrives late to dress up.
26. He/she will sew the button that fall from the shirt of one of the groomsmen.
27. His/her bag will be like Mary Poppins one, just in case.
28. He/she will prepare the emergency kits, because there will always be someone that needs to sew a broken zip or put on a plaster.
29. He/she will dry the stems of the bouquet after taking it out from the vase, so that the bride does not stain her dress.
30. He/she will be in permanent contact with the drivers and the maid of honour to make sure the bride does not arrive when the guests are still entering.
31. He/she will give the basket to the flower girl only 3 seconds before going out to the aisle to avoid a disaster.
32. He/she will communicate by walkie-talkie, signs or in any other way with the DJ or organist to make sure the wedding march does not start until the bride is ready.
33. He/she will say politely to the fathers of the children that are shouting in the middle of the ceremony that they bring them out of the venue.
34. He/she will manage the timing so that guests are not hungry, get bored or feel overwhelmed for excess of activities.
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35. He/she will remember putting chairs for older people during the aperitif.
36. He/she will remind the chef to save a part of the aperitif for the couple, while they are being photographed.
37. He/she will prepare a glass of champagne for the bride and the groom, so that they can make the welcome toast at their arrival.
38. He/she won’t let the champagne to be served warm.
39. He/she will find someone that brings to the hospital the bride’s uncle that has just twisted his foot.
40. He/she will keep in a save place the presents that will be made during the reception to the special guests.
41. He/she will look for a backup plan for the dance during the reception when it is raining cats and dogs and the couple had decided not to consider an alternative to the outdoors.
42. He/she will control the timing for not arriving late to the dance and avoiding having to pay an extra DJ and open bar hour.
43. He/she will remind the bride that a make-up retouch is necessary.
44. He/she will locate the dance shoes of the bride in 3 seconds.
45. He/she will control those guests that have drunk more than enough so that they do not spoil the important moments.
46. He/she will be in charge of revising that all the tableware and hired materials are returned to avoid extra charges for the couple.
47. He/she will do a final check in the venue to collect all the gifts and objects that guests may have lost and want to recover the following day.
48. He/she will make sure that nobody gets lost and does not come back to the hotel.
49. He/she will negotiate with the hotel a late check out for guests.
50. He/she will wake up at 7am after the event to organize the post-wedding brunch.
And these are only the first things that crossed my mind! At the end of the day, the wedding planner does not only advise, design and plan the wedding, but also solves unexpected events and arrives where the couple cannot.
Do you still think the same?